Integrated WooCommerce
& Sage Business Cloud website

Integrate WooCommerce dynamically
with Sage Business Cloud

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Diagram of WooCommerce Workflow Layout

1What information gets sync’d?

Once your API connection is set up with Sage 200 WooCommerce and Sage Business Cloud sync, the following information will be available to send to any one of your sales channels (WooCommerce, Shopify etc.).

  • Stock (Stock on hand minus stock on order)
  • Price list (incl. or excl. VAT)
  • VAT rates
  • Product title
  • Product description
2Once my data is syncing to Sage 200 WooCommerce from Sage Business Cloud, whats’ next?

Bringing the product data in from Sage Business Cloud to Sage 200 WooCommerce is the first step towards integrating with your eCommerce site/Marketplace.

Once this data is in Sage 200 WooCommerce, you can enrich your products with merchandising (images, gallery images, categories, filter tags, product variables/sizes/colours and more), activate/delete products and flag products to sync to your sales channels (WooCommerce, Shopify etc).

3Syncing product data from Sage 200 WooCommerce to sales channel (WooCommerce/Shopify)

Connecting Sage 200 WooCommerce to your sales channels is as simple as copy-pasting the API keys from WooCommerce onto your Sage 200 WooCommerce account. Once completed, Merchandising data will flow from Sage 200 WooCommerce to WooCommerce/Shopify, so product merchandising, pricing & stock will update automatically.

4Once my data is syncing to Sage 200 WooCommerce from Sage Business Cloud, whats’ next?

If you have an existing eCommerce store, and would like to sync it with your Sage Business Cloud accounting data, the following Sage 200 WooCommerce modes are available:

Merchandising on Sage 200 WooCommerce - This mode is used when you want to send product and merchandising data to multiple channels (eCommerce stores or Marketplaces).

Merchandising on channel - This mode is used when you have an existing eCommerce store and don’t plan on adding a B2B/Trade store module in the future, or integrating with other marketplaces like Amazon, or eBay. This makes for a much simpler setup process as the user does not have to copy the merchandising information from an existing eCommerce store into Sage 200 WooCommerce

5Orders raised from WooCommerce into Sage Business Cloud

Upon an order being placed on your sales channel, Sage 200 WooCommerce is notified and the order is raised consequently in Sage Business Cloud. You can determine what order type/document type is raised in Sage Business Cloud (Invoice, Sales Order or Quote) based on the payment method type (i.e payment gateway or cash type order), and if the payment was successful or not (for payment gateway orders only).

The order information raised in Sage Business Cloud contains the following:

  • Sales channel order reference number
  • Delivery address
  • Billing address
  • Customer details (name, contact number, email)
  • Order line items
  • Item prices + VAT
  • Item discount % per line item (discount is worked out as a percentage of sale price vs ERP price). All discounts/offers are managed on your eCommerce platform.
  • Order comments
  • All orders syncing from WooCommerce to Sage Business Cloud may contain a prefix that you define, like “WOO”0018443 - this helps identify the order at a glance

Other FAQs

1Can I have more than one sales channel linked to Sage 200 WooCommerce?

Yes, you may have as many sales channels as you like. Each sales channel will accrue an additional connector cost.

2Can I link multiple data sources/Accounting instances to Sage 200 WooCommerce?

You can not link multiple instances of Sage Business Cloud to under one profile, but you may register a new account with and link it.

3What happens if my Sage Business Cloud accounting software sync breaks with Sage 200 WooCommerce?

All your orders will be saved in the Sage 200 WooCommerce cloud, and as soon as a connection is re-established with Sage Business Cloud, your orders will populate automatically.

4Can I add a B2B/Trade store sales channel linked to Sage Business Cloud if I set up my account in “retail” store mode only?

Yes, you can change the setting from “Retail only” to “B2B & Retail” or “B2B only” and your customer data with multiple pricelists will sync from Sage Business Cloud to enable B2B functionality.

5How does Sage 200 WooCommerce pricing work for Sage Business Cloud and WooCommerce/Shopify integration?

You pay per connector for your store, so you need to select a data source (in this case, Sage Business Cloud) and then a sales channel (WooCommerce).

So it would be:

  • R750 ex VAT for Sage Business Cloud data connector 0-500 SKUs
  • R630 ex VAT for WooCommerce sales channel connector 0-500 SKUs

For all SKU pricing tiers, please view pricing here. Please note, pricing may vary according to territory.

6What happens if I change/upgrade my accounting software to another suite?

If you change your ERP/Accounting system, you will need to register a new account and configure it with the new ERP details. It’s easy to export all your merchandising data from one account to another via CSV as all the merchandising information will remain preserved.

7When do I start paying for my Sage Business Cloud eCommerce integration sync?

The billing run commences on or as near to the 28th as possible of every month. This means that your account will be billed from the next 28th payment cycle. Note, that billing does NOT commence only when your website is live, as that is not the function of, or in the domain of Sage 200 WooCommerce.